What You'll Get In Your Free Physiotherapy Practice Assessment
Walk away with a complete integration plan—completely done-for-you analysis:
- Current Phone System Analysis - We analyze your existing phone lines, PBX system, and patient call flow
- AI Integration Blueprint - We map out exactly how AI will connect to your current phone and practice software
- Custom Physiotherapy Call Flow Design - We design conversation flows specific to physiotherapy care and scheduling
- Timeline & Implementation Plan - We show you exactly what we'll handle and when
How We Integrate With Your Existing Physiotherapy Systems
No Technical Work Required From You - We Handle Everything:
Week 1: Practice System Discovery & Design
- We audit your current phone system and practice management software (TheraNest, WebPT, etc.)
- We design custom AI conversation flows for patient scheduling and treatment coordination
- We plan integration with your existing calendar and patient management systems
Week 2: AI Setup & Physiotherapy Integration
- We configure AI to work with your current phone numbers and physio platforms
- We test all integrations with your calendar, EMR, and patient workflow
- We create custom greetings and responses for physiotherapy services
Week 3: Go Live & Patient Care Optimize
- We launch the AI system with your existing phone and physiotherapy setup
- We monitor call handling and optimize conversation flows for patient care
- We provide training on managing the new integrated physiotherapy system
Seamless Integration With Your Current Physiotherapy Practice Systems
Phone Systems: We integrate with any phone system - traditional landlines, VoIP, PBX, or cloud-based systems.
Practice Management: We connect to TheraNest, WebPT, BreezyNotes, and most physiotherapy practice management platforms for instant appointment scheduling.
Calendar Systems: We sync with Google Calendar, Outlook, Calendly, Acuity for instant patient appointment booking.
EMR Integration: We integrate with physiotherapy records systems to update patient information automatically.
Physiotherapy-Specific AI Receptionist Solutions
Our done-for-you AI receptionist is specifically configured for physiotherapy practices:
Patient Scheduling: Initial assessments, follow-up treatments, therapy session booking Treatment Coordination: Multi-session treatment plans, progress tracking, care continuity
Insurance Verification: Coverage checks, pre-authorization coordination, billing inquiries Referral Management: Doctor referrals, specialist coordination, discharge planning Equipment Scheduling: Therapy equipment booking, facility coordination, treatment room management Home Exercise: Home program coordination, follow-up scheduling, progress monitoring
Frequently Asked Questions
Do I need to change my current practice management software or phone system? None whatsoever. We integrate with your existing phone lines, practice management software, and physiotherapy systems. Nothing needs to be replaced.
How does it handle sensitive patient health information? Our AI is HIPAA-compliant and follows all healthcare privacy regulations. Patient information is handled securely and confidentially.
Will this work with TheraNest, WebPT, and other physiotherapy software? Absolutely. We integrate with all major physiotherapy practice management platforms including TheraNest, WebPT, BreezyNotes, and custom physio systems.
Can it handle complex treatment scheduling? Yes, our AI understands physiotherapy treatment sequences and can schedule multi-session treatments while coordinating with therapist availability and patient needs.
What if patients prefer to speak with a human? We configure smart routing that can recognize existing patients and route them according to your preferences, while new inquiries are handled by AI for initial screening.
How does it maintain patient confidentiality? Our system is built with healthcare-grade security, including HIPAA compliance, encryption, and secure patient data handling protocols.
Can we test it before going fully live? Absolutely. We recommend a gradual rollout where you can monitor AI interactions and fine-tune the system before full implementation.
References & Data Sources
All statistics and benchmarks are sourced from industry studies:
- NFIB: "Missed Calls Mean Missed Business" (2022 Survey Summary)
- NICE: "Customer Service Automation Benchmark" Report
- IBM Watson Assistant Study on Enterprise Deployments
- Forrester Total Economic Impact™ Study